Jan Board minutes

  

The Beetown monthly town meeting was held on Jan 10th at Noon at the Beetown Town Hall. Present were Chairman Kurt Snider, Supervisors Bart Breuer, and Mark Joyce, Treasurer Pamela Clauer, and Clerk Sharon Bontreger.  There were no members at large.

The Chairman called the meeting to order and offered proof of posting Notice at: US Post Office, Beetown Tire and Beetown Feed along with a copy at the Beetown Town Hall and on the Township Web.

Patrolman Report provided by a board member: The Grader had 3 cylinder’s replaced 2 for the lifts and one for the steering. 

Presentation of the bills was made by the clerk. A motion was made, seconded and carried to pay the monthly bills in the amount of 23,034.59

The Treasurer reported 152,630.41 in the checkbook as of the 1st of the month.

The chairman called for the clerk to read the minutes of the last meeting.  A motion was made, seconded and carried to approve the minutes as read. 

The Website was discussed. YOLA is not a user friendly website. We are unable to cut and paste word and excel sheets to the website. Pam has found a company called Go Daddy that will develop an interactive user friendly website for us. We will be able to have an interactive calendar that we can post Hall rentals, Board meetings, Annual meetings and other Township business. The cost will be $7.99 the first month and $14.99 a month thereafter. A motion was made, seconded and carried to go with the new website. Pam will take care of it.

The Badger Welding tanks were discussed. A motion to keep renting the tanks for approximately $6.00 a month was made, seconded and carried.

FEMA work is moving forward. We have not heard back from the Representative Tim Wick on setting up a meeting with Sharon and Kurt to finish up paperwork.

The Park committee had expressed a desire to have improvements made to the hall or the park on an annual basis. Sharon will call Cheryl Blackbourn and ask her if she had any suggestions on what may be needed for updates during the 2018 year.

Delivery of the Recycling employees pay check and clerks getting the time sheets. The policy was set for the Recycling custodian to pick up his check and deliver his time sheet to the Clerks house on FRIDAY, the end of each pay period and deliver his time sheet at the same time. The box is attached to the clerks garage and marked TOWNSHIP. 

Discussion was held on the fence issue on Budworth School Road with Casey Caley. He did not move the fence back and it is still connected to our guard rail. Discussion was held on adopting an ordinance to protect the township from liability if there is an accident placing the liability on the property owner. Bart will contact the Towns Association and see if there is something we can use as a guide.

The monthly meeting for next month was set for February 8th, 2018 at Noon. The Meeting was adjourned at: 1:08.

A motion was made, seconded and carried to approve the minutes as read: February 8th, 2018 

Sharon Bontreger = Clerk

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February Agenda

  

BEETOWN TOWN HALL:  February 7th, NOON

Agenda:

. Call to order/ Proof of Posting/Members, Residents present

.  Travis Kremer – Univ Farm Rd

. Town Hall Rental expectations

. Park committee’s Financial Reports

. Resident’s time to voice concerns and requests

.  Questions for Patrolman/Report of problems

.  Review of Patrolmen weekly accomplishments.

. Presentation and approval of monthly bills.

. Treasurer’s Report

.  Reading and approval of last month’s minutes

. Town Bills – Overdue Policy

. FEMA Work Scheduled or Finished

. Pest Control Contract

. Mowing Advertisement

. Hackett Bridge replacement Meeting Feb 19, 5:30 at hall

. Permit status Shoreline work (Pigeon River, Porter Hill)

. Security Camera’s

.  Other Business that may have been brought to the attention of a board Member

 $500 for new computer for treasurer? BOR Training

. Closed session - Personnel

. Date & time for the next monthly meeting ________________

. Adjournment: Time _____________

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Board Meeting Dec 2019

  

The Beetown monthly town meeting was held on Dec 6th at Noon in the Beetown Town Hall. Present were Chairman Kurt Snider, Supervisors Bart Breuer, and Mark Joyce, Treasurer Pamela Clauer, Clerk Sharon Bontreger.  And John Barr Patrolman. Members at large where: Gary Mumm

The Chairman called the meeting to order and offered proof of posting Notice at: US Post Office, Beetown Tire and Beetown Feed along with a copy at the Town Hall and on the Township Web.

FEMA Update. John contacted Wamsley excavating for a time frame on rip rapping Porter Hill and Blackjack. He is tied up with Cassville Township. He could not give a time frame on when he could get at it, but will let us know. Patrolman Report: Road sides are mowed work by Gary Stepflug has been finished by Bailey Excavating. There was an accident on Short cut road that damaged our guardrail by Minow Wagler on the house side by Adrianna Lau. It has been fixed.

Presentation of the bills was made by the clerk. A motion was made, seconded and carried to pay the monthly bills in the amount of 15,849.25. The Treasurer reported 141,596.01 in the checkbook as of the 1st of the month. After the December bills are paid there is approximately $106,000 left. Less the approximately 55,500 received for the FEMA work to be done. The chairman called for the clerk to read the minutes of the last meeting. A motion was made, seconded and carried to approve the minutes as read.  

We received a renewal request for Gardner Appraisal. A motion was made, seconded and carried to sign the 2019 contract. The Lancaster EMS contract was discussed. A motion was made, seconded and carried to sign the 2019 EMS Contract. The date for the January 2019 Caucus was discussed. A motion was made, seconded and carried to set the date for January 8th at 6:00 pm. After discussion on passing a resolution for by passing a treasurer bond, a motion was made seconded and carried to adopt Referendum # 12-6-18 to not give bond on the town treasurer as provided for by s 70.67, Wis Stats.

The Chairman incumbent, Kurt Snider and Treasurer Pamela Clauer signed form EL-163 Notification of Non-candidacy for their positions for the spring election. Sharon presented a list of current Election inspectors. A motion was made, seconded and carried to approve the following as Chief inspectors Alvin Bontreger and Kathleen Breuer. Election Inspectors Robin Bontreger, Dale Bontreger, Cheryl Blackbourn, Charlie and Judy Errthum, Betty Knapp, Evelyn Krohn, Marsha Reynolds, Mary Schrader and Betty Schwantes.

Currently Pamela Clauer, Treasurer uses her own computer for the Tax Collection program. With getting a new treasurer, the town will need to purchase a computer for them. A motion was made, seconded and carrier for Sharon to purchase the necessary computer before the new Treasurer takes office in April 2019.

Sharon has submitted the paperwork for the September 2018 flood to the State, however we received a letter stating that the money has ran out. She has the packet for Bridge and Culvert cost sharing just about finished. The cost is approximately 26,000. If all the costs are accepted we should get ½ of that back.

Other Business discussed: Several bills have been sent to Wis Ag with no reply or payment so she sent a letter informing them that if it wasn’t paid by the end of the year the amount would be tripled to 6,000. Pam brought up that Tom Arndt of Wis Ag called her and said that the damage on Hidden Acres was not done by them and they were not going to pay the bill. She talked with the main office and they were surprised that the bill had not been paid. Pam is to call her back and explain that we have several witnesses that their company did the damages coming to 2,000 and if it isn’t paid by the December 31, 2018, the charge would be tripled as allowed by State Statues. 

Kurt discussed the issues with Iverson’s not fixing road services that were not holding up on Diamond Grove done in 2015 and Black Jack done in 2017. Kurt Contacted Clay Mellem and was assured by him that both roads would be repaired this spring. Discussion was held on a new road surface technic called Fog Seal. It is put on over a single seal instead of the double seal. It is more expensive than the double seal but may last longer. David Schwantes has mentioned that he would be willing to contribute to improve the road so it doesn’t stick to the tires and equipment. The portion of Five Points Road between State Road 35 and Slabtown is approximately .62 of a mile. The board will research the cost and possible benefits of using it. We can ask Dave if he would be willing to pay for a portion of it, as it may solve his problem and give the Township an opportunity to see how it would hold up. Companies that handle the product may be Megas from Portage or Flint Oil from Dubuque. Bart will look into it.

TDS will be extending High Speed internet to approximately 500 people in our area. There is a new product that will improve our cell service. Instead of having tall towers that cover several miles, there will be small 5G facilities that will cover feet. The cell companies will place them on township, County and State property and right-of-ways. This type of will help propel self-driving vehicles and allow for more and better video access on the go, as well as countless other applications. They can be installed almost anywhere, light poles, signs and stoplights are an example. Towns Association dues will go up $25.00 in 2019. 

Sharon has finished the paperwork and submitted to Travis Kremer for Bridge and Culvert aid from the flood of Sept 2018. The costs submitted for cost sharing is approximately $27,302.41. They will pay 50% of the eligible costs. Sharon will report what they will cover when she receives the information. 

Bart reported that there is a meeting to be held on permitting another large livestock operation with the DNR at the Lancaster fairgrounds on December 11th at 2:00. Bart and Sharon will attend the session. Ground water is a real concern in our State and County with the mushrooming of these facilities and the DNR taking no action to monitor and control the spreading of manure. It has been observed by the board and public that manure is being spread heavily and on frozen ground by various large facilities and the DNR does nothing about it. There is an organization called Crawford County Stewardship Project that is calling for Southwest Wisconsin to start testing our wells. The Projects will start action in 2019.

Blake’s Point Hog set up on Diamond Grove has spread 2 million gallons of liquid on frozen ground recently. The land Operated by Darrell Crapp and owned by investors of Eagles Point coop had been contracted to allow spreading on their crop ground and are backing out. At this point Blake’s point is contacting area farmers asking if they can spread on their crop ground. Time has passed for that to be done. It can’t be done in the winter when ground is frozen because it will just run off when it rains or thaws before ground will accept it or have it spread in the spring which will compact the soil.

The monthly meeting for next month was set for January 10th at NOON. The Meeting was adjourned at: 1:41 pm.

Sharon Bontreger – Clerk ___________________________________Approved on: January 10, 2019

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Agenda Jan 10, 2019 Board Meeting

  

BEETOWN TOWN HALL:  January 10, 2019 NOON

Agenda:

. Call to order/ Proof of Posting/Members, Residents present

. Travis Kremer – Univ Farm Road Bridge

. Little Grant approval Bridge work

. Resident’s time to voice concerns and requests

. Questions for Patrolman/Report of problems

Review of Patrolmen weekly accomplishments.

. Presentation and approval of monthly bills.

. Treasurer’s Report

.  Reading and approval of last month’s minutes

.   Unpaid Town Bills

. Permit updates

. FEMA work schedule and update

. Town Dump issues

.   Stump Grinding bids

.   Discuss Road Repairs 2019 

. Hall refund

.  Other Business that may have been brought to the attention of a board 

Member

. Budget Year to Date figures

. Set the date and time for the next monthly meeting

. Adjournment: Time _____________

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November Meetings

  

The Beetown monthly town meeting was held on Nov 8th, 2018 at 6:00 pm in the Beetown Town Hall. Present were Chairman Kurt Snider, Supervisors Bart Breuer, and Mark Joyce, Treasurer Pamela Clauer, Clerk Sharon Bontreger.  And John Barr Patrolman. Members at large where: Gary Mumm, Lancaster EMS leaders Jackie Edge and Steve Braun, Travis Kremer, County Engineer.

The Chairman called the meeting to order and offered proof of posting Notice at: US Post Office, Beetown Tire and Beetown Feed along with a copy at the Town Hall and on the Township Web. 

The charge of $2408 to the township by the Lancaster EMS was discussed. Steve and Jackie explained the reason for the cost sharing for the Townships served by them. There has been no charge to townships for their services since 1944. Our Township has donated $450 each year for their services. There has been no contract. The townships served are to provide 20% of the cost of hiring a full time EMS Director position at a cost of 74,000 (which includes benefits) The actual salary would be 40 to 45,000 depending on experience and qualifications. The way they came up with the $2408 was by dividing the townships by evaluation to come up with the 20%. Our share was 16.05 percent of our evaluation of 53,217,900. Kurt stated that the Hospitals and Nursing Homes profit from the patients transported to them and should contribute to the services of the Rescue Squad. Steve replied that they have approached them but they said they are broke and EMS have no legal way of forcing a hospital to contribute for their services. The contract is for 1 year and will be renegotiated each year. We would have the opportunity to sign or not each year. It is imperative that they get funding from the townships in order to stay in business. West Grant EMS was contacted and they may be willing to take over the Lancaster’s area for a fee. Phyllis Furstenberg is to check and get back to Sharon. The boards concern is response time and availability of personnel to cover the added area. For the West Grant EMS.  Pam checked with other Townships and found that the Platteville Hospital owned and ran EMS services and does not charge the townships they serve. The board members stated that they don’t mind contributing and signing the contract for Lancaster EMS. However, feel that the nonprofit township residents are paying double. Once through taxation and once when they use the services, while the “for profit hospitals and nursing homes” reap the financial benefits of the patients delivered to their door by the EMS providers. The board will discuss the contract and let the Lancaster EMS know by December 6th. Kurt will call them after the meeting with the decision.

Travis Kremer presented the plans for the University Farm Road Bridge replacement scheduled to start as soon as frost is out of the ground in 2019. Hopefully it can start the end of February weather permitting. The bridge is slated to be 10 x 10 and the road 24ft wide. The finished product will be seal coated by the Townships choice of vendor. There will be a need for “a lot” of fill to build the road up. Clay soil is preferred. The project must be done by June 15, 2019. We have funding of approximately $125,556.25 with 60,000 being LTRIP money, and the remainder split 50% county will pay and 50% out township will pay. The contractors will be fined $800 a day if they don’t have it finished by June 15th, 2019. The county (Travis Kremer) will take care of advertising for the bids. The Town board will be responsible for awarding the bids. Two bridge contractors that may submit bids known at this time, are Steve Steiner and Larry McCabe.

Patrolman Report: John and Gary are working on ditch work and would like to rent a mini excavator. John Knapp has one and would like to inquire how much he would ask for rental. The ditches are too wet to use the towns End Loader or tractor. The water is getting under the road at Ron Taylors on Porter Bridge Road, Ragatz on Rattlesnake and Pigeon River Road. Any dirt removed will be stock piled for the needed fill on University Farm Road next year.  John asked about having Wamsley contacted to see if he can get the FEMA Rip Rap work done yet this fall, on the embankment on Porter Hill Road. The board agreed that he should contact him. The city of Lancaster came and blew out 2 plugged culverts. One on Bowen School Road and one on Porter Hill Road. They both were plugged with rocks and Clay dirt. 

A motion was made, seconded and carried to have Mike Bailey Excavating to do the jobs on Pigeon River Rd for $1,400 and Rattlesnake, with his excavator.  It should take one day each. Bailey Excavating has been hired to do the ditching on Short Cut by Minnow Wagler’s. He will be doing it on Tuesday November 13th, weather permitting. 

Kurt called for the clerks reading of the bills to be paid. A motion was made, seconded and carried to pay the bills in the amount of $88,694.90. The treasurer reported $161,911.37 in the checkbook as of Nov 3rd. Sharon reported the amount left after the current bills were paid of $88,623.15. A call for the clerk to read the minutes was made by Kurt. A motion was made, seconded and carried to approve the minutes as read.  Pam brought up for discussion purchasing another voting machine because of the long lines at the Nov 6, 2018 election. Sharon suggested we wait a year and see if the high voting activity continues. She also feels that there may be some changes and a different type of voting machine be required. A motion was made seconded and carried to sign the maintenance agreement for the current voting machine for $270.00.  Sharon received notices from Grant County Conservation and Zoning Dept in Lancaster of zoning permits for Darwin Anderson (Grant River) and David Welsh (Grant River) to do work on waterways near them. 

Sharon received a letter from Southwestern Wisconsin Regional Planning commission requesting a proposed future economic development project for 2019 – 2024 be submitted. The board voted to submit the bridge crossing Rattlesnake creek on Rattlesnake Road next to County Road U.  The request would be to move the bridge so it was not on the blind corner. It is a hazard because of the lack of visibility, and width and length of the bridge for semi traffic.  

Delinquent Town bills was discussed. There are several outstanding private work billings coming to $2,948.75. Wis Ag was sent a bill on August 16th for damaging the road on Hidden Acres in the amount of $2,000. They were bought out by United Co-op. We have not received payment or word back from them. Pam will send them a bill with the Wisconsin Statue that allows us to charge triple if they refuse to pay for the damage and we do not receive payment before December 31, 2018.

Mark spoke with Tom Cartwright about the park water and going through their yard. Mark explained that the only way we can attempt to solve the problem is for the land owner’s on top of the hill to put up a retention dam. There are 4 land owners in that corner and they would have to agree to put something up.  

The monthly meeting for next month was set for December 6th at NOON. A motion was made, seconded and carried to adjourn the meeting at 8:37 pm.

Sharon Bontreger – Clerk ________________s___________________Approved on: December 6, 2018

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2019 adopted Budget

  

2019 Budget



 

Presented October 2019


  


 

INCOME"


2019


Expenses


2019

 

Bridge Aid County?.


0


Bridge Expense


0

 

Bridge AID LTRIP?


0


Cemetery


4,500

 

Building permits


10


Dog License


300

 

Cemetery Income


193


Equipment Fund


20,000

 

Computer Aid


5


Equipment New


0

 

Div/Int/Refunds


350


Fencing


0

 

Dog Licenses 


0


Financial Admin


9,500

 

DOR WI Shared Rev


66,210


Fire & Rescue


25,000

 

DOT Aid Income


140,282


Fire Dues 2%


2,000

 

FEMA & State Exp aid


0


Gen Bldg Repair


500

 


0


FEMA Flood Repairs


9,253

 

Fire Tax 2%


2,000


Gen Adm


18,000

 

Grant County misc


0


Hwy Maint


45,000

 

Grant Cnty Rd Aid


4,000


Insurance all


12,500

 

Hall Rent


1,000


Interest Expense


3,000

 

Interest


1,000


Legislative


10,500

 

Licenses


525


MFL


174

 

Lottery Credit


5,000


Recycling


10,000

 

Managed forest


76


Road Repairs


170,551

 

Private work


1,000


Street lights


3,000

 

Property sold


100


Park & Hall exp


1,900

 

Recycling


515


Trash costs


7,000

 

U of W Farm


350


Payroll Wages


58,000

 

Personal Property


4,000


Payroll Taxes


5,000

 

Personal Property aid


340


Total Expenses


415,678

 

TOTAL  INCOME


226,956



 

Auto figure Levys


188,722


Same 2018


 

Tot Income w/levy


415,678

 

Loan from Peoples


100,000


Breakdown of 2018 Loan:

 

End levy w/loan


288,722


Bridge Unv Farm 


32,778


Our Share

 

Highway Budget 2019


170,551


FEMA work 


9,253


Our Share

 



Local pd flood dama


11,000

 


Shop/Hall painting


46,912

    

Interest on loan


200

    

Total Township Costs


100,143

  

2017/18


2018/19

 

Levy Comparison


188722


188722

 

With Loan


208722


288722

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Meeting NOTICE

  

NOTICE

Special BOARD MEETING  on September 10th at 6:00 pm

Agenda:

. Budget; Levy

. 2019 Road projects 

. 2018 – 2019 FEMA Work

. Park Trees

. Loan programs

.  Other business that may have been brought to the attention of a board member.



Sharon Bontreger _________________

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Annual Meeting

  

Annual Meeting April 17, 2018

Supervisor Bart Breuer called the meeting to order at 7:00 pm. Present board members were, Bart Breuer, Mark Joyce, Pamela Clauer, Sharon Bontreger, John Barr,  Tom and Charlie Errthum.

A motion was made by Pam and seconded by Mark to appoint Bart Breuer as chairman of the Annual meeting since Kurt was unavailable because of his father’s passing this afternoon.

A motion to make Peoples State Bank the bank of regular deposits was made by John Barr, seconded by Charlie Errthum and carried with: Aye = __7___ Nay = ____0____

A motion to use Clare Bank as a second bank of deposit for any overflow over the FDIC insured amount was made by Mark Joyce, seconded by Tom Errthum and carried with: AYE = ___7___ Nay = __0_______

A motion to participate in the County Road Aid Program with paying $2,000 for 4,000 return was made by Pam Clauer, seconded by John Barr and carried with: Aye = ___7_______ Nay = ___0______

A motion to allow the board to borrow the maximum allowed, not to go over $200,000 as necessary for operational purposes was made by __Sharon Bontreger, seconded by __Mark Joyce_ and carried with:

Aye = ____6______ Nay = ______1________ Tom Errthum

A motion to donate to area rescue squads in the following amounts Cassville Rescue - $150.00, Lancaster Rescue = $450.00; and West Grant $1036.00; was made by _____John Barr seconded by Charlie Errthum and carried with:

Aye = _____7________  Nay = ________0___________

Discussion: Tom Errthum asked why we would need to borrow money when we have over 150,000 in the equipment fund. Sharon explained that the Equipment fund is a designated fund and cannot be used for anything other than equipment. Not roads etc. Discussion was held on the budget and why we spent more than we brought in last year. Sharon explained that we had an excess in 2016, borrowed money and because of the flood, we spent more than we budgeted.

A motion was made by Pam Clauer to adjourn the meeting, seconded by Mark Joyce. All in favor 7 aye. Meeting was adjourned at 7:11 pm. 

Respectfully submitted by Sharon Bontreger Clerk.

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